Completing the das 140 form is a critical step for employers in California’s apprenticeship system. Whether you’re a contractor, a construction company, or a training provider, properly filling out this form ensures compliance with state regulations and helps connect potential apprentices with registered programs. While the form itself may seem straightforward, even small errors can cause delays, penalties, or compliance issues. This guide will walk you through step-by-step instructions for completing the DAS 140 accurately and efficiently, so you can meet state requirements with confidence.
Understanding the DAS 140 Form
Before jumping into the steps, it’s essential to understand what the DAS 140 form is and why it matters.
The DAS 140 — officially called the “Notice of Contract Award” — is a form required by the California Division of Apprenticeship Standards (DAS). Employers use it to notify approved apprenticeship programs in their area that they have been awarded a public works contract and are seeking to employ apprentices. This ensures the state can monitor apprenticeship participation and ensure contractors meet apprenticeship utilization requirements.
Why It’s Important
- Legal Compliance – Filing the form is mandatory for public works projects in California.
- Apprentice Placement – Helps registered programs connect eligible apprentices with job opportunities.
- Avoiding Penalties – Failure to file or late submissions can lead to fines and other consequences.
Step 1: Gather All Required Information
Before filling out the DAS 140, you should have all the necessary details on hand to avoid incomplete submissions.
Information You’ll Need:
- Project Details – Public works contract number, awarding body, and description of the project.
- Contract Award Date – The official date you were awarded the contract.
- Estimated Start Date – When you expect the work to begin.
- Employer Information – Business name, license number, address, and contact information.
- Apprenticeship Program Details – The approved programs to which you will send the form.
Tip: Cross-check the project details with the awarding agency to ensure accuracy.
Step 2: Identify the Correct Apprenticeship Program(s)
The DAS 140 must be sent to all relevant approved apprenticeship programs that can supply apprentices for your trade and region.
How to Identify Programs:
- Visit the California Department of Industrial Relations (DIR) website.
- Use their Apprenticeship Program Finder tool to search by county and trade.
- Contact the programs directly to confirm they are active and accepting notices.
Failing to send the DAS 140 to all applicable programs can be considered noncompliance.
Step 3: Complete the Employer and Project Sections
Once you have the correct apprenticeship programs identified, begin filling out the employer and project information on the DAS 140 form.
Employer Section:
- Legal Business Name
- Contractor License Number
- Mailing Address
- Contact Person Name & Phone Number
Project Section:
- Awarding Body Name
- Project Name and Location
- Public Works Contract Number
- Bid Number (if applicable)
- Award Date
- Estimated Start Date
Ensure that all spelling and numbers match the awarding agency’s records.
Step 4: Indicate Your Apprenticeship Needs
The next part of the DAS 140 asks you to declare your intent regarding apprentices.
Options You Can Select:
- I will employ apprentices and request dispatch – This means you are actively seeking apprentices for the project.
- I will employ apprentices but will not request dispatch – Usually applies if you already have apprentices hired.
- I will not employ apprentices – If exempt from the requirement, but still must file the form.
If you are requesting dispatch, clearly state the classification (trade) and the number of apprentices needed.
Step 5: Review and Sign the Form
Accuracy is key at this stage. A mistake here could delay your project or create compliance issues.
What to Double-Check:
- Contract number and dates are correct.
- Your company’s legal name matches your contractor license.
- Apprenticeship program names are correctly listed.
- Your contact information is current.
After verifying, sign and date the form. The signature must be from an authorized representative of your company.
Step 6: Distribute the Form to the Correct Parties
The DAS 140 is not sent to the DAS office directly. Instead, you must mail or deliver it to each applicable approved apprenticeship program.
Tips for Distribution:
- Send the form within 10 working days of the contract award date.
- Use certified mail or another trackable delivery method for proof.
- Keep copies of all sent forms and delivery confirmations for your records.
Step 7: Maintain Records for Compliance
California labor laws require that contractors maintain proof of compliance. This means you should have a DAS 140 compliance file for each public works project.
What to Keep in the File:
- A copy of the completed DAS 140.
- A list of all apprenticeship programs contacted.
- Mailing receipts or delivery confirmations.
- Any correspondence from apprenticeship programs.
Keeping organized records can protect you in the event of an audit.
Common Mistakes to Avoid
Even experienced contractors make errors when filling out the DAS 140. Here are the most common pitfalls:
- Missing the Deadline – Always submit within 10 working days.
- Not Sending to All Relevant Programs – You must notify every program in your trade and area.
- Incorrect Dates or Contract Numbers – Double-check against official documents.
- Incomplete Contact Information – Ensure apprenticeship programs can reach you easily.
- Failure to Keep Proof – Always maintain copies for your records.
Additional Tips for a Smooth Submission
- Use Digital Tools – Many apprenticeship programs now accept scanned copies via email.
- Create a Standard Checklist – This ensures consistency across all projects.
- Stay Updated on Regulations – California’s public works requirements can change, so check for updates regularly.
Final Thoughts
Completing the DAS 140 form is more than a bureaucratic task — it’s an essential part of ensuring that California’s apprenticeship system functions effectively. By following this step-by-step guide, you’ll not only remain in compliance with state regulations but also contribute to training the next generation of skilled workers. The process may seem tedious, but with the right preparation, accurate information, and timely submission, you can complete the DAS 140 quickly and confidently. Start by gathering all the required project and employer details, verify your apprenticeship program contacts, and submit the form within the deadline. Staying organized now will save you time, protect you from penalties, and keep your projects running smoothly.
